At OK Promo Solutions LTD, we are committed to protecting your privacy. This policy outlines how we collect, use, and safeguard your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website https://okpromo.co.uk and our services, you agree to the practices outlined in this Privacy Policy.
OK Promo Solutions LTD
Registered in England & Wales
Company Number: 15058782
Email: hello@okpromo.co.uk
Website: https://okpromo.co.uk
We act as the “data controller” of the personal data you provide to us.
We may collect and process the following personal data:
Identity Data: Name, company name
Contact Data: Email address, phone number, billing/shipping address
Technical Data: IP address, browser type/version, time zone, operating system
Usage Data: How you use our website, pages visited, interaction patterns
Marketing & Communication Data: Preferences for receiving updates or promotions
We collect data through:
Website contact forms and quote requests
Email communications
Direct business enquiries (phone, in-person, social media)
Cookies and analytics tools like Google Analytics
Account creation, billing and invoicing
We use your data to:
Deliver and manage our services.
Communicate with you about enquiries or projects.
Send updates, newsletters, or promotions (if opted in)
Improve our website and service offering.
Comply with legal and regulatory obligations.
We process your data based on:
Consent – when you agree to receive marketing emails
Contract – to provide services or respond to enquiries
Legal obligation – for invoicing and taxation
Legitimate interest – to improve our services and user experience
We implement appropriate security measures to prevent unauthorised access, disclosure, or misuse of your data. All data is stored on secure UK-based or GDPR-compliant servers and platforms.
We only share your data with:
Trusted service providers (e.g., email hosting, invoicing systems, analytics tools)
Legal or regulatory authorities if required
Contractors or freelancers under a confidentiality agreement (if working on your project)
We do not sell or trade your data.
We retain personal data only for as long as necessary:
For service delivery and support
To comply with legal obligations (e.g., tax and accounting)
Or until you request deletion (if applicable and permitted by law)
Under data protection laws, you have rights including:
Access – Request a copy of the personal data we hold about you
Rectification – Request correction of incorrect data
Erasure – Request data deletion under certain conditions
Restriction – Request to limit processing of your data
Objection – Object to processing, especially for marketing
Data Portability – Request your data in a usable format
To exercise these rights, email: hello@okpromo.co.uk
We use cookies to enhance user experience and analyse website traffic.
You can adjust cookie settings via your browser at any time.
For more details, refer to our Cookie Policy (if available)
Our website may contain links to external sites. We are not responsible for their privacy practices or content. We recommend reviewing their policies before submitting personal data.
Our services are not intended for individuals under 16. We do not knowingly collect data from children.
We may update this Privacy Policy to reflect changes in legal requirements or business operations. Updates will be posted on this page with a revised “last updated” date.
For any questions about this Privacy Policy or your data:
Email: hello@okpromo.co.uk
Address: 126 Beeches Road, Birmingham, England, B42 2HQ
Copyright © 2025 All Rights Reserved. OK Promo Solutions LTD
